You have completed a project with important documentation that needs to be kept for reference

Scenario: 

You are a project manager and have documents from completed projects that need to be kept for future reference. The documents will not require any further collaboration but need to be easily accessible to you for reference.

Possible Solutions: 

Microsoft Teams – Collaboration & Communication Hub
  • File Collaboration – Co-author Word, Excel, and PowerPoint documents in real time
  • Apps & Tabs – Integrate tools like Planner, Forms, or OneNote within Teams channels
  • Integrated Chat – Persistent chat with history and file sharing
  • Team Channels – Organize communication by department, project, or committee
  • Meetings & Scheduling – Schedule, host, and record with Outlook integration and transcription
  • Breakout Rooms – Ideal for virtual workshops or working groups
  • Permissions Control – Manage internal and external access with guest settings and file permissions
  • Notifications & Activity Feed – Stay updated on mentions, replies, and changes
Atlassian Confluence – Knowledge Management & Documentation
  • Collaborative Pages – Create shared documentation for meetings, policies, and projects
  • Version Control – View history, compare changes, and revert if needed
  • Templates – Pre-built templates for project plans, meeting notes, or documentation
  • Comments & Mentions – Threaded discussions and tagging for real-time feedback
  • Structured Organization – Use spaces and page trees for departmental or project-based content
  • Jira Integration – Connect to task management for project tracking
  • Access Control – Set permissions by space or page for secure collaboration
Microsoft OneDrive – Secure File Storage & Sharing
  • File Sharing – Granular permissions for view/edit access
  • Cloud Storage – Access files securely from any device
  • Version History – Track changes and restore older versions
  • Offline Access – Work on files without internet and sync later
  • Integration with Office – Seamless document editing in desktop or online Office apps
  • Shared Libraries – Access team or department files through Teams or SharePoint
  • Compliance & Security – Meets institutional data protection standards
WTS Central Storage (formerly WALTER) – Western’s On-Premise File Storage
  • Secure Network Storage – Files are stored on Western’s servers with regular backups
  • Departmental & Personal Drives – Separate shared and individual storage spaces
  • Access Control – Permissions managed by IT for secure file sharing within units
  • File Recovery – Ability to restore deleted or previous versions of files within a set timeframe
  • Mapped Drives – Easily accessible from campus computers or via VPN for remote use
  • Institutional Compliance – Meets university data security and privacy standards
  • Integration with Campus Systems – Ideal for storing sensitive or high-risk institutional data

Published on  and maintained in Cascade.